Workflow automation
Connect your existing tools and eliminate the manual steps in between. From invoice processing to client onboarding: if it's repeatable, we automate it.
Stop losing hours to work software should handle.
We build automation systems for businesses that are done doing things manually.
72hrs
Typical time to first live workflow
150+
Workflows automated to date
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If you've ever thought 'there must be a better way to do this', there is.
AI assistants
Custom-built AI automated systems trained on your business, for your team or your clients. They answer questions, process requests, draft documents, and take action in your systems.
Sales automation
Your CRM updates itself. Leads are scored and routed automatically. Follow-ups go out on time, every time. Your salespeople focus on closing, not data entry.
Custom systems
When off-the-shelf tools don't fit your process, we build something that does. Internal dashboards, client portals, and bespoke tools built around how your business actually works.
How it works
From first call to live automation in days
No 12-week consulting engagements. No bloated retainers. We move fast and show you something real early.
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Discovery
Map your workflows
A 45-minute call to understand your current processes, where the bottlenecks are, and which automation has the highest impact first.
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Build
We build it
Our team designs and deploys your automation. The first workflow is typically live within 72 hours of the kickoff call.
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Test
Run in parallel
New automation runs alongside your existing process. You can see exactly what it's doing before switching over fully. No risk.
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Scale
Expand and optimise
Once the first workflow is solid, we move to the next. Most clients automate 3–5 processes in the first 90 days.
Pricing
Straightforward pricing. No surprises.
Fixed monthly retainers. Cancel anytime. All plans include onboarding, ongoing support, and continuous improvement.
Starter
From£799
per month + VAT
Less than one hour of a consultant's time per month.
- 1 core automation workflow
- Up to 3 tool integrations
- Monthly strategy call
- Email support (2-day response)
- Monthly performance report
Best for teams of 1–10
Get startedGrowth
Most popular
From£1,999
per month + VAT
Roughly the cost of one part-time hire, without the HR.
- Up to 5 active workflows
- Unlimited integrations
- 1 custom AI assistant
- Bi-weekly strategy calls
- Priority support (same-day)
Best for teams of 10–50
Get startedScale
Let's talk
custom engagement
Custom. Let's talk about what it's worth to your business.
- Unlimited workflows
- Multiple AI assistants
- Custom systems & portals
- Dedicated account manager
- Weekly calls + Slack access
Best for teams of 50+
Book a callWe take on 3 new clients per month.
Not sure which plan fits? Book a free 30-min call. We'll tell you honestly.
Testimonials
What clients say
UK businesses that stopped doing the same work twice.
8 hrs/week saved on rota & compliance admin
"We were drowning in rota changes and incident report paperwork — it never stopped. The Optomate team came in, had a proper look at how we worked, and built something that handles it all automatically. Honestly, I didn't think it was possible. The team actually has time to focus on the people we care for now."
Ibrahim N.
Manager, Better Life Care, Healthcare
12+ hours saved monthly on lesson scheduling
"I was losing hours every week playing 'calendar tag' with parents and manually tracking student progress. Optomate built a seamless system that handles my entire booking schedule and student workflows automatically. Now, the moment a student books, everything from the Zoom link to the lesson prep is handled. It's given me my Sundays back."
Khalid O.
Maths Teacher, Prime Tuition
Compliance chasing eliminated, audit-ready automatically
"Chasing the team for security sign-offs, policy acknowledgements and access reviews was a full-time job on top of my actual job. Optomate automated the whole cycle — reminders go out, responses get tracked, reports generate themselves. We walked into our last audit completely prepared without me lifting a finger."
Ashley L.
Information Security Manager, Tech & InfoSec
IT onboarding cut from 4 hours to 20 minutes per new hire
"Every new hire meant hours of manual work across four different systems — accounts, access, tickets, comms. It was chaos and something always got missed. Optomate built us an onboarding workflow that kicks off automatically the moment HR confirms a start date. It's one of those things where you wonder why you didn't do it sooner."
Abdul H.
IT Director, Enterprise Technology
For most clients, the first automated workflow is live within 72 hours of our discovery call. More complex multi-system automations typically take one to two weeks. We'll give you a clear timeline before we start.
You give us 45 minutes upfront to walk us through how your business works. After that, we handle everything. Most clients spend less than 30 minutes a month reviewing results.
No. We handle everything technical. You describe how your business works; we design and build the automation. The majority of our clients have no in-house tech team. That's precisely why they work with us.
Almost certainly. We integrate with over 200 platforms: HubSpot, Xero, Salesforce, Shopify, Airtable, Google Workspace, Microsoft 365, and hundreds more. If you use something unusual, we'll check before we commit.
We monitor all active automations and fix issues as part of your retainer. If a connected tool updates its API or a workflow stops behaving correctly, we handle it, at no extra charge. You're not on your own once it's built.
No minimum contract. We work month-to-month. In practice, clients stay because the automation is genuinely saving them time, not because they're locked in. We'd rather earn your business every month.
We work with any business that relies on repeatable digital processes. Our current clients include IT firms, marketing agencies, recruitment companies, professional services (law & finance), and e-commerce brands across the UK and US. If your team spends time moving data between systems or manually following up with leads, we can help.
Get started
Ready to stop doing work software can do?
We'll look at your current workflows, identify the highest-impact automation opportunities, and give you a clear picture of what's possible. No obligation.
See if we're a fit30 minutes. No pitch. Just a clear picture of what's possible.
Contact
Get in touch
No hard sell. Tell us what's frustrating you and we'll tell you honestly if we can help.
Email
Phone
Prefer to speak directly?
Book a callGet your free automation roadmap
Tick what's eating your time below. We'll analyse your workflow and send you a custom automation plan to reclaim your hours.
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